#businessmeetings

How to take control of your business - run Monthly Meetings

Small business owners hate meetings. Think they’re a waste of time. They’ve got too much to do and can’t just sit around talking sh*t!

We agree!

But monthly meetings are actually a really important way to keep control over your business and know where things are up to. The key is to keep them tight and focused.

So, let’s just focus on the essential things that must be covered. Should take no longer than 2 hours per month.

The Rules.

  • Set a regular time, no variations

  • Owners and key managers must attend.

  • Have a standing Agenda. Like the one below

OVERVIEW

  • Overview of the month so far

  • Review Action Items from last meeting

  • What’s the biggest issue for the month ahead?

FINANCE

  • Profit & Loss last month

  • Profit & Loss year to date (compare to Budget)

  • Cash flow forecast for next 3 months

  • Accounts Receivable

  • Accounts Payable & upcoming bills, incl BAS
    & Super

MARKETING

  • Marketing activity for next month

  • Avg Sale Value

  • Customers gained / lost

  • Conversion rate

  • (Other KPI’s relevant to your business, eg sales
    meetings, proposals issued, closed etc)

OPERATIONS

  • Work in progress

  • What’s working, what’s not, areas to improve

  • HR issues

  • (Identify key Ops issues relevant for your
    business)

ACTIONS

  • Review any actions agreed throughout meeting

  • Confirm

    • who is to do it

    • what is to be done

    • when is it to be done by

  • Set and agree time for next meeting

Business meetings are a fundamental component of good business management. Many times they get missed just because people get busy. Not because of lack of intent.

But one of the best ways to be sure you’ll have your meetings is to engage someone to act as Chairman, or Facilitator, or Business Coach.

That’s where we come in. We have years of experience in chairing business meetings, and holding business owners to account. If that’s something you think you might find worthwhile, then give us a call, or shoot me an email.

Peter